Helpful Information

  • St. John’s copy code is 322. Please enter this code for all copy needs.

  • Please place your trash & recycling bins outside your office in the hallway by Friday of every week if you would like them taken out. Our trash & recycling is brought outside to the dumpster every Saturday morning by our cleaning company. If you have any large items that need to be disposed, please carry those out directly to the dumpsters in our back parking lot.

    Our trash & recycling dumpsters are serviced every week during the Fall & Spring semesters and every other week during summer break.

  • Network: The Crossing GUEST

    Password: crossingwelcome

  • If you need an unknown car in your parking space ticketed or removed, please reach out to our Executive Director, Mike Burch, at (401) 595-7594 via text with the following information:

    • Reserved Stall Name

    • Vehicle Description and license plate number (picture sufficient)

    • Desired type of enforcement:

      • Warning

      • Citation

      • Citation and tow

    If a vehicle tow request is made in error, the party will be charged the full cost of the tow ($130)

    Alternatively, you may reach out to our Parking Enforcement contact, Scott, via text with this information at: (608) 21-8623

  • Rent is due on the first of every month. Rent Checks can be made out to “The Crossing” and either mailed or submitted to office #219 (Administrator) or #210 (Executive Director)

    Mailing Address:

    The Crossing

    1127 University Ave.

    Madison, WI 53715

  • The Crossing has a janitorial company that comes in and cleans the common areas on Saturday mornings. This cleaning does not include any office space. Every person with an office is responsible for keeping their own room tidy. If you would like your trash taken out weekly, please leave it outside your door in the hallway by Friday evenings.

    If you notice any common space that is need of further attention, please reach out to Andi.

  • If you are need of additional assistance beyond what you can find on this web page, please contact our Administrator:

    Andi Maza

    E-mail: office@crossingminsitries.org

    Call: (608) 257-1039 ext. 102

    Text: (608) 257-1039

    Office: Room #219

    You may also reach out to our Executive Director if anything urgent comes up

    Michael Burch

    E-mail: Burch.Director@crossingministries.org

    Call: (608) 257-1039 ext. 101

    Text: (608) 257-1039

    Office: Room #210

  • The Crossing Building Hours during UW Madison Fall and Spring Semesters are:

    Monday-Thursday: 10am-8pm

    Friday: 10am-4pm

    Saturday-Sunday: CLOSED

    The Crossing is CLOSED on:

    -UW Madison Academic Calendar Winter Breaks (~second week in December through second week in January)

    -UW Madison Academic Calendar Summer Break (~second week in May through first week in September)

    Please reach out to the Administrator at office@crossingministries.org with further questions regarding Building Hours. Thanks!

MAINTENANCE REQUESTS

If this is an emergency, please call emergency services at 911

For issues requiring immediate staff attention, please contact the Executive Director or Building Administrator at (608) 257-1039

Please direct all maintenance Requests to our Administrator via e-mail at office@crossingministires.org. Thank you!

Key Code Access

CURRENT KEY CODES FOR FALL 2024 SEMESTER:

Back Outside Door: 51405

Back Inside Door: 3932

Building Use Requests beyond what is included in Sub-Lease Agreement

If you would like to use The Crossing’s space outside of the agreements of your current lease, please fill out the Rental Request Form found on the “Use Our Space” tab of our website. After the form is filled out & submitted, The Crossing administrator will reach out.

Accessing Building Calendar & Requesting Space on Elexio:

login URL: https://crossingministries.elexiochms.com/

Karen's Profile: 

Username: Karen.Kane

Password: St.John's

Peter's Profile: 

Username: Peter.Beeson

Password: St.John's

Your current profile settings allow you to propose events. This means that you can enter event details and submit for approval. The Crossing will look over the details of each event, and if we are able to accommodate, we will accept the event. Once an event is accepted it will appear in the Calendar for viewing. If we are not able to accommodate a request, I will make sure to e-mail follow up. 


You are able to propose events by going to calendar --> create event blue button on top right of screen. 

Some instructions on submitting a proposed event: 

  1. Please enter all details for your event. This includes time/date, event title, any co-sponsors or organizations connected to the event, a brief description etc.

  2. For event properties, please select "St. John's Lutheran Church" 

  3. Please click the boxes for all rooms/spaces you will be using for the event. 

  4. ALL events through St. John's should be entered through this calendar processing system. If you are on the property and hosting an event, we need to be aware of what is going on at all times. This includes meetings, blanket workshops, public events, etc. 

There is a mobile app for Elexio that you can download, but I believe you are only able to view the calendar on the app. You have to access the software online in order to propose events.  

I can make additional profiles for other St. John's folks if it would be helpful for others to utilize this system. E-mail office@crossingministries.org to do so- thanks!

BUILDING SECURITY PROTOCOLS WHEN OPENING & CLOSING

7 ENTRANCE POINTS THAT NEED TO BE CHECKED EVERY TIME YOU CLOSE/LOCK THE BUILDING:

  1. All 4 front doors are locked via hex key. Push on all 4 doors from inside to make sure they are latched & locked.

  2. Elevator is Locked & sent to basement

  3. The 1st floor inside door on front staircase is locked via dead bolt.

  4. All 4 inside foyer doors are closed and locked via latching them closed & master key.

  5. Outside Wesley door is locked. Push on door from inside to make sure it is latched.

  6. Inside Back Door w/key code is locked. Turn deadbolt and pull on door to ensure it is locked & latched.

  7. Outside Back Door w/panic bar is locked via hex key. Pull on door when outside to make sure it is locked & latched.

Opening The ENTIRE building Comprehensive List : 

  • When entering the building when the building is locked, enter through the back door near the parking lot.  

  • Unlock the back inside door with key code to the basement by turning the dead bolt

  • Turn on lights in Foyer (to the right next to thermostat when looking at the lobby) 

  • Hit the button for the elevator and unlock elevator by turning “on” right two locks 

  • Unlock all 4 front doors by tightening panic bars 

  • Unlock and prop open any foyer doors needed

  • Turn on any lights in Wesley Chapel appropriate

  • Turn on any lights needed in second floor

  • Report any unusual observances to a Crossing Staff Member

If you have any questions about opening or closing the building, or building security in general, please reach out to our Administrator, Andi Maza, at office@crossingministries.org

Building opening and closing protocols can be found on the welcome desk in the front foyer for your reference.

Closing The ENTIRE building Comprehensive List: 

  • If folks are still in the building notify them you are starting lock up 

  • Take any signage that is outside to inside storage

  • Lock elevator and send to basement 

  • Turn off foyer lights 

  • Lock all four front doors by loosening panic bars. Check second door from the right (looking outside) outdoor knob to make sure it is locked from outside 

  • Lock and shut all foyer doors. Check the knob on the second from right door (looking at lobby) to make sure it is locked 

  • Walk through the basement, turning all the lights off (including the staircases off of Blakeman hall) 

  • Turn lights off in Basement Bathrooms 

  • Lock the back inside door with key code to basement by turning knob on first floor

  • Lock the back door to parking lot with hex key 

  • Walk through Wesley Chapel and Turn off lights throughout first floor

  • Check the outside Wesley door to make sure it is latched and locked. Turn off light in stairwell if needed

  • Turn off lights in all public spaces on the second floor. Check that the radiators are at an appropriate setting

  • Clean up any stray dishes or trash in public spaces

  • Check to make sure second floor fireplace is turned off 

  • Report any unusual observances to a Crossing staff member

BUILDING KEYS

Keys currently in St. John’s Possession:

Badger Key Ring

  • 209

  • 212

  • 213

  • 214

  • 215

  • 215 closet

  • Wesley Stairwell

  • Outside

  • Elevator

  • Mail 7 key

  • Hex Key

Shandong Key Ring

  • 209

  • 212

  • 213

  • 214

  • 215

  • 215 closet

  • Wesley Stairwell

  • Outside

  • Elevator

  • Mail 7 key

  • Hex Key

Peace Key Ring

  • 209

  • 212

  • 213

  • 214

  • 215

  • 215 closet

  • Wesley Stairwell

  • Outside

  • Elevator

  • Mail 7 key

  • Hex Key

No Key Chain Key Ring

  • 209

  • 212

  • 213

  • 214

  • 215

  • 215 closet

  • Wesley Stairwell

  • Outside

  • Elevator

  • Mail 7 key

  • Hex Key

Blue 2 Key Ring

  • Outdoor

  • Elevator

  • 213

  • 214

  • 215

  • 215 closet

  • Staircase

  • Hex Key

  • Mail 7 Key

Counters' Ring

  • Outside

Blue 1 Key Ring

  • Outdoor

  • Elevator

  • 209

  • 214

  • Staircase

  • Hex Key

MASTER Key Ring

  • Master Key

  • Elevator

  • Mail 7 key

  • Hex Key

White Key Ring

  • Outdoor

  • Elevator

  • 213

Open/Close Ring

  • Master

  • Elevator

  • Hex Key

MASTER Key Ring

  • Master Key

  • Elevator

  • Mail 7 key

  • Hex Key

Spare Key

  • 214

Key Loan Terms

By clicking “I agree” on this form you are agreeing to the following statements:

  1. I certify that I will not duplicate the key(s) given to me.

  2. I certify that I will not loan the key(s) to anyone else without Crossing staff approval.

  3. I am responsible for keeping the locations I have key access to secure, which includes locking the door each time I leave.

  4. I will respect the space for which I have key access, which includes ensuring the space is clean each time I leave.

  5. I certify that a staff member has instructed me how to properly use the keys given to me. This includes instruction on the front doors.

  6. I agree to the $20.00 lost key fee for each key loaned and missing.

Number of Keys in St. John’s possession:

Outside: 8

Elevator: 9

Mail: 6

Stairwell: 6

Hex Key: 8

209: 5

212: 4

213: 6

214: 7

215: 5

215 Closet: 5

Master: 3